APAC'01

Second Asian Particle Accelerator Conference

September 17-21, 2001 Beijing, China

First Announcement

Letter from Chairmen

Letter from Chairmen

March 11, 2000

Dear Colleagues,

Since the first announcement on the Second Asian Particle Accelerator Conference (APAC'01) was released, we have received number of abstracts. However, the contributions did not yet come from countries and areas broadly. To encourage more people to contribute papers and to attend the conference, we would like to announce, on behalf of the organizing committee of the APAC'01, that the deadline for abstracts and registration forms is extended from 15 March to 15 April, 2001. People of the whole accelerator community, Asian and non-Asian, are welcome to participate and contribute to the APAC'01, especially young scientists and students in the field.

Please remind your colleagues of the extended deadline of submitting abstracts. Among the abstracts we have already received, some were sent with papers or disks. However, the preferred way for abstract submission is to use the Abstract Submission Form from the APAC'01 web page if you can link it smoothly from your home affiliations. The address of the APAC'01 web page is: http://apac01.ihep.ac.cn .

Sincerely yours,

The Asian Committee for Future Accelerators (ACFA), which was established in 1996, decided at its first meeting in Pohang to hold the Asian Accelerator Conference (APAC) every three years. The first conference, APAC'98, was successfully held in Japan organized by the High Energy Accelerator Research Organization (KEK) as the host institute. It was decided at the Second ACFA Meeting, on the occasion of APAC'98, that the Second Asian Accelerator Conference, APAC'01, will be held in Beijing, The People's Republic of China, from September 17 to 21, 2001, hosted by the Institute of High Energy Physics (IHEP), Chinese Academy of Sciences. The conference will cover new developments in all aspects of the science, technology and use of particle accelerators.

The official working language of the conference is English.

The scientific program of APAC'01 will consist of invited oral presentations, oral presentations and poster presentations. The Scientific Program Committee with the advice from the International Advisory Committee will decide, on the basis of abstracts, which papers are to be selected as invited oral presentation, and which papers are suitable for oral presentation. The rest of the papers will be presented as posters. The full program of papers and speakers will be available on the APAC'01 web site in June of 2001.

Papers from the whole field of accelerator physics and technology are solicited, including low- and high-energy machines, and accelerators for medical and industrial purposes, and accelerator sub-systems. Since no contributions are accepted for publication only, any paper accepted for presentation, which is not presented at the conference, will be excluded from the proceedings. In order to maintain the high standard of APAC'01 proceedings and to keep them to a reasonable size, potential authors are reminded that only original work should be submitted. Papers, which have been published elsewhere, will be rejected.

The deadline for the receipt of abstracts is April 15, 2001. They must be prepared and classified according to the rules for the submission of abstracts. Authors are required to take particular note that the classification will be used to position the contribution within the program sessions at the conference. Authors of papers submitted for presentation at the conference will be informed of their acceptance in May 2001. All submitted abstracts will be published on web page before the conference and a collection of abstracts will be printed in the usual form. Abstracts brochure will be available upon registration at the conference. Queries concerning the submission of abstracts should be directed to the scientific secretary of APAC'01.

Authors whose papers are accepted for poster presentation will receive instructions for their preparation in May 2001. To make the poster sessions as attractive, successful and rewarding as possible, authors of posters are strongly encouraged to take particular care in their preparations.

The proceedings will be produced from the files submitted by the contributors. Instructions for the preparation of the electronic files for the proceedings will be sent to submitting authors in May 2001. The proceedings will be published a few months after the conference in CD-ROM form, printed book and electronic form in net. A CD-ROM will be mailed free of charge to registered participants. It will also be possible to purchase hard copy volumes and extra CD-ROMs.

Methods of Submission

Abstracts must reach the APAC'01 scientific secretary by the deadline for the submission of abstracts: April 15, 2001. Authors may submit abstracts in several ways:

1. Preferred method: Authors equipped with a web browser capable of handling fill-in forms (e.g. Netscape 3 or later) should use the electronic Abstract Submission Form.

2. Authors may exceptionally submit abstracts by e-mail to the scientific secretary (apac@mail.ihep.ac.cn), attached to e-mail, or on diskett for using PC Word or ASCII file only. No LaTeX will be accepted for abstracts.

Guidelines for the Preparation of Abstracts

If your web browser does not handle forms, follow the guidelines below for the preparation of your abstract to be transmitted by a method specified under point 2 above.

• One vertical space before footnotes, if any.
• Abstracts should not exceed 200 words in length with no more than five keywords.

• Title of Paper (first letter of each main word capitalized)
• Authors' names also in headed capital letters, grouped by affiliation, with submitting author's name first, followed by subsequent authors in alphabetical order
• Affiliations should be abbreviated, with capitalization as in title
• Text (body of abstract)
• One blank vertical space (if there are footnotes)
• Indicate references to title or authors with '*', '**', etc.
• Indicate footnotes to text with [1], [2], etc.

Important

Authors are reminded that it is their responsibility to properly classify their abstracts using the Session and Classification numbers. The classification will ensure that the paper is properly placed within the conference program. And authors are also reminded to indicate the preferred category for their presentations: oral or poster.

Note that the submitting authors will receive all correspondence from the APAC organizers relating to the contribution. It is assumed that submitting authors would present the paper for oral presentation if it is so selected. The names of submitting authors/persons who will make oral presentations, will be underlined in the abstracts brochure and conference program. If a person other than the submitting author would present the paper, then this should be mentioned.

Sessions and Classifications

International Advisory Committee

Chairmen: Shouxian Fang and Won Namkung

Committee members

Scientific Program Committee

Chairmen: Zhiyuan Guo and Shin-ichi Kurokawa

Scientific Secretaries: Jiuqing Wang

Committee members

Local Organizing Committee

Chairmen: Chuang Zhang and Rucheng Hou

Secretary: Jinjun Zhang

Committee members

The conference is sponsored by the Chinese Academy of Sciences, the National Natural Science Foundation of China and the Particle Accelerator Society of China.

It was decided on the 5th Plenary ACFA Meeting that the next meeting, the 6th Plenary ACFA Meeting would be held on September 16, 2001. The proposal of other accelerator related meetings on the conference is welcome, and the secretary of the Local Organizing Committee can be contacted for it.

Industry Exhibition

Industrial exhibition during APAC'01 is being considered. The companies and enterprises involving the accelerator business are welcome to join the exhibition. Those who are interested in the exhibition may contact the conference organizers.

For early planning purpose, all the participants are requested to fill in a PREREGISTRAITON FORM and return it to the Secretary of the Local Organizing Committee no later than April 15, 2001. The time for registration will be 08:30-21:30 on September 16 and 08:30-11:30 on September 17 at Media Center where the conference will be held. Registration will be available for late arrivals until September 19, 2001.

Registration fee

The Institute of High Energy Physics invites all the registered participants to tour the Beijing Electron Positron Collider (BEPC) on September 17 afternoon at 17:00 and to attend the welcome reception at 18:00 at IHEP Seminar Hall.

Conference Location

The conference location is Media Center which is located in Chang An Street, 5 kilometers west of the center of Beijing, 35 kilometers west of the Capital International Airport.

Accommodation

Hotel arrangement has been made at Media Center (a three-star hotel) and IHEP guest house.

The hotel rates are specially negotiated for this conference. All participants are required to reserve in advance in order to enjoy the preferential rates. For details, please refer to the reply form.

Passport and Visa

An official invitation letter will be sent to each participant who needs to apply for visa at the nearest Chinese embassy or consulate, after the registration form is received by the secretary of the Local Organizing Committee.

Payment and Bank Transfer

• All payments must be in US dollars cash or travelers checks in US$ or Chinese RMB cash. No credit card will be accepted.
• Make sure to indicate the name of the conference and your full name on the money transfer.
• Please send us a copy of the receipt for bank transfer.
• Do not forget to take a copy for your own record.
• Bank account number of IHEP:
  Industrial and Commercial Bank of China
  Beijing Municipal Branch Haidian Sub-branch
  Yongding Road Office
  Account Number: 144515-57
  Institute of High Energy Physics
  

Financial support

There is a very limited budget to support a few participants from third world countries. It could be contacted with the conference organizers.

Climate

September in Beijing is very pleasant. The average temperature is about 23 degrees centigrade in the daytime and 15 degrees centigrade at night. It is normally clear and dry. For those who join post-conference T1, it is better to take umbrellas with them, and for those who join T2 and T3, they need to wear warm clothes.

Taxis are always available at the airport. Transportation from the airport to Media Center costs about RMB170 (US$22). As for the cost from the airport to IHEP guest house or Yinya Hotel, it is about RMB210 (US$26). It should be paid directly by the passenger himself.

This program is arranged mainly for the accompanying persons so that they may fully enjoy their stay in Beijing. However, regular participants are also welcome to take part in the program at evenings.

September 17, Morning -   Open
              Afternoon - Temple of Heaven and Lama Temple
September 18, Morning -   Forbidden City
              Afternoon - Summer Palace
September 19, Morning -   Beijing Zoo
              Afternoon - Beihai Park
              Evening -   Beijing Opera
September 20, Whole day - Great Wall and Ming Tombs
September 21, Morning -   Chinese Residence Garden
              Afternoon - Shopping at Wangfujing Street 

Postconference tours for the participants will be arranged by the Local Organizing Committee. Optional tour routes are preliminarily arranged as follows:

Date : September 22-September 26 (4 nights and 5 days)

Sightseeing :

Xi'an: Qin Terra-Cotta Soldiers and Horse Figures Museum, Huaqing Hot Spring, Tumulus of Qinshihuangdi, Banpo Museum, Excursion at Qianling, Yongtai Prince Tomb, Xianyang Museum, Big Wild Goose Pagoda, Provincial Museum and Xian City Wall.

Guilin: Reed Flute Cave, Li River Cruise and Elephant Hill.

POST-T2 Silk Road Trip: Beijing-Xian-Dunhuang-Turpan-Urumqi-Beijing

Date : September 22-September 29 (7 nights and 8 days)

Sightseeing:

Xian: Qin Terra-Cotta Soldiers and Horse Figures Museum, Huaqing Hot Spring, Big Wild Goose Pagoda, City Wall, Stone Tablet Museum;

Dunhuang: Mogottoes, Sand-sounding Hills, Crescent Moon Lake,etc;

Turpan: Thousand Buddha's Cave, Ancient City Remains, Grape Pitches, Museum, etc;

Urumqi: Heaven Lake, Museum, etc.

POST-T3 Tibet Trip: Beijing-Chengdu-Lhasa-Chengdu-Beijing

Date: September 22-28 (7 nights and 8 days)

Sightseeing:

Lhasa: The Potala Palace, New Palace in Norbu Lingka, Jokhang Monastery, Drepung Monastery,etc;

Xigaze: Yamzhog Yumco, Zhaxi Lhunbo Monastery, etc.

Note:

For the price of excursions and each tour, we will put more information on the web site soon later.